• Overview

• Instructions

• Scope

• Proposal

• Conditions

OVERVIEW

The Philadelphia Global Identity Partnership (PGIP) is a diverse coalition of engaged organizations, businesses and universities in the Greater Philadelphia area committed to the mission of developing a cohesive and compelling global identity that positions the Philadelphia region as a top tier global destination for investment, business, and talent.

PGIP is seeking proposals for a web design (Toolkit) and development partner to help position the PGIP mission. We’re looking for a company that has the design skill set necessary to establish the organization’s online identity, and the development capabilities for implementing a Content Management System. We will provide the selected vendor with a logo, color scheme, fonts and style guide as guidance for the design direction for the site. Since the team managing the website will be small, we’ll look to this company to be on some sort of a Service Level Agreement to support the website for a minimum of one year as well.

The successful vendor will provide equal opportunity to all business enterprises to participate in this solicitation without regard to race, color, creed, age, sex, national origin, ethnic identity, physical or mental disability, veteran status, marital status, economic status, religion, sexual orientation, gender identity, or any other legally protected basis. Each Proposer, as well as each subcontractor and/or subconsultant proposed for this project, should have experience requested in the scope and/or outlined in the services presented in the proposal and should itself be, or have a proven history of working with, minority-owned business enterprises (“MBE ”), women-owned business enterprises (“WBE ”), business enterprises owned by persons with disabilities (“DsBE”), veteran-owned business enterprises (“VBE”), disadvantaged business enterprises (“DBE”), and NGLCC/LGBT businesses (“LGBTBE”).

The PGIP online toolkit will help our regional storytellers including large and small businesses, non-profit organizations, influencers and community members to accurately represent the Philadelphia region’s brand identity. Ultimately, the online toolkit should:

• Depict Philadelphia as an attractive place to work and live, which will assist in recruitment of new businesses, investment and talent from around the world.

• Encourage Philadelphia residents, communities, organizations and businesses to visit and use the online toolkit

• Increase engagement with the Philadelphia brand and adoption of the brand narrative, which has already been established

• Showcase the stories, data, images, video, news items, and external communications content created for Philadelphia

• Provide an avenue through which to engage residents, visitors, community members, partners, other cities

Instructions

Your proposal must include all information requested.

Communications Regarding this RFP should be directed to:

Dyshaun Hines

Global Programs Manager

Dyshaun@philadelphiaglobalid.org

Final proposals must be submitted in PDF form.

Key Events Schedule

Date issued

Question Deadline: 10 calendar days after RFP issued

Questions posted

Submittal Deadline: 21 calendar days after RFP issued

Intent to award

RFP Inquiries

In the event that modification or additions to the RFP become necessary, Proposers that have notified PGIP of their intent to bid will be notified of said changes by PGIP. If any information in this RFP appears to be unclear to Proposer, it is the Proposer’s responsibility to request clarification. All inquiries regarding this RFP must be e-mailed to Dyshaun Hines at dyshaun@philadelphiaglobalid.org by 5:00 PM EST on July 20, 2020.

All questions received from all Proposers and answers to all of those questions will be sent to all Proposers by June 30, 2020.

Each Proposer will be solely responsible for all costs incurred in the preparation and presentation of its proposal.

Proposer shall submit an electronic copy of its proposal to Dyshaun Hines at dyshaun@philadelphiaglobalid.org no later than 5:00 PM EST on June 30, 2020. All supporting materials and documentation should be included with the proposal. Failure to submit a proposal by that date/time may result in disqualification of the Proposer from the competitive process. Proposals may be included in whole, in part, or by reference in the final contract. All responses, supporting materials and other documentation submitted with each proposal will become the property of PGIP upon submission.

Contract negotiations may be undertaken based on the proposals of selected Proposers. Neither the issuance of this RFP, nor the submission of a proposal or its subsequent receipt and evaluation by PGIP nor the invitation to submit or the submission of a final proposal commits PGIP to award a contract or any business to any Proposer. A proposal in response to this RFP constitutes an agreement to waive any and all claims against PGIP, and any of their officers, directors, employees, or agents with respect to this RFP and the proposal process. A final proposal constitutes: (i) an offer to do business on the terms and conditions stated in the final proposal and (ii) an agreement to waive any and all claims against PGIP, and any of their officers, directors, employees, or agents with respect to this RFP and the proposal process. Only execution of a written contract by an authorized signatory of PGIP will bind PGIP, and then only in accordance with the terms and conditions contained in such contract.

SELECTION

The selected firm will be chosen (or individual) based on the proposals determined by PGIP, in its sole discretion, to best meet cost and the requirements of PGIP. The factors used in evaluating responses to this RFP will include:

1. Ability to meet the requirements and scope of services;

2. Proposed solutions and processes for the specified business requirements;

3. Relevant expertise, reliability, experience and history of the Proposer and demonstrated success in design AND development deliverables;

4. Key personnel who will be directly assigned to the project;

5. Cost of services;

6. Ability to meet proposed project schedule;

7. Relationships to Philadelphia, Pennsylvania, and the surrounding area;

8. Diversity status and/or participation of MBEs, WBEs, DsBEs, VBEs, LGBTBEs, and/or DBEs;

9. Strong project management process and detailed framework for communication and deliverables;

10. References.

SCOPE OF SERVICES

• Core Deliverables

• Design

• UX Design

• Information Architecture

• Sitemap

• Content Hierarchies

• Content Guidelines for copywriting

• Wireframes

• UI Design

• Visual design exploration (extended newly developed brand to digital)

• Visual design comps for core pages (4-6 pages)

• UI Kit for remaining page components

• Development

• Hosting Recommendations and Set up

• Content Management Selection (Prefer Wordpress, but are open to easy to use CMS suggestions)

• CMS setup

• Content type configuration

• 3rd Party Modules/Plugins

• SEO

• Contact Form

• Front End Development

• HTML/CSS/JavaScript

• ADA Compliance Recommendations. While this is not a requirement per say, we would like to work with a partner that is familiar with these policies and standards and provide guidance

• Google Analytics Setup via Google Tag Manager

• Basic tagging setup

• SEO best practices

• Quality Assurance Testing

• Browser testing (compatible browsers to be agreed upon, but will not include IE9 or 10)

• Design and functional testing

• Language friendly capabilities

• Launch

• DNS updates

ADDITIONAL ITEMS

Post launch, 12-month SLA covering website monitoring, security patching, modifications and tech support. Vendor will be expected to interface with hosting provider and handle any issues related to hosting.

ITEMS OUTSIDE OF SCOPE

The following items are not in scope for the website design and development project:

Overall branding (logo design, colors, fonts, style guide).

Copywriting

PROPOSAL REQUIREMENTS

The proposal should focus on addressing the vendor’s ability to provide the services outlined in the Scope of Work for each element of the project. Project timeline should be based on immediate start once contracts are complete, and on completion six months after start. Please provide the following:

1. Summary: A brief synopsis that demonstrates your company’s understanding of the requirements, highlighting your company’s proposed approaches to the Scope of Work and previous experience on similar projects, and identifying any potential conflicts of interest with other clients (if any) in market area.

2. Key Personnel: Provide the names and position titles of key personnel proposed for the project. Provide explanation of the team proposed, detailing division of responsibility among the proposed team.

3. Subcontractors: While we would prefer there not to be any subcontractors used, if that is your approach, please list each proposed subcontract, with a complete description of its role and involvement. Provide Qualifications and Experience, and Key Personnel, for each.

4. Approach to Scope of Work: Provide a description of your approach to each Scope of Work phase/element, including your approach to engaging the PGIP in your strategy development and execution.

   • Designate number of person hours predicted for each Scope of Work phase/element.

   • Identify resources expected to be needed from the PGIP, including staff time.

5. Timeframes: Provide a detailed description of the services to be performed by the vendor based on the Scope of Work and the average timeframes required to complete each. This should include:

   • Project milestones, estimating the beginning and completion dates for each development phase. Please include milestones for PGIP and vendor deliverables. The account manager’s name and specific staff assigned to the project;

   • The estimated number of staff hours to complete scope of work;

   • All personnel anticipated to be involved in each task.

6. Project Cost

   • Provide detailed costs for the services to be performed by your company based on the Scope of Work.

GENERAL CONDITIONS

1. COMPANY'S CONFIDENTIAL INFORMATION

   • Any information furnished by the Company to PGIP relating to or as a result of this RFI shall, notwithstanding any designation to the contrary thereon, be considered non-confidential unless otherwise noted or agreed to by the PGIP in a separate written agreement.

2. OWNER’S CONFIDENTIAL INFORMATION

   • Drawings, data, designs, inventories, operation plans, contracts and other technical information supplied by PGIP relating to or as a result of this RFI is designated as confidential and shall be held in confidence by the Company without PGIP’s prior written consent, and shall be returned to PGIP upon completion of the Company's obligations under this RFI or upon demand.

3. NON-COLLUSION

   • The Company, by submitting a response to this RFI, certifies that its Response was prepared and submitted without collusion with any other Company or any employee of the city of Philadelphia.

4. DISCLAIMERS

   • PGIP issues this RFI with the understanding that it may or may not lead to the eventual procurement of services. Responses and accompanying documentation, if any, provided in response to or in support of a response to this RFI will become the property of PGIP.

5. RESPONSE EVALUATION

   • Responses will be reviewed and evaluated at the discretion of PGIP on the basis of their merits, Company's understanding of and response to the organization’s specific needs and requirements. Company may be requested to deliver an oral presentation of its Response. If one is required, Company will be notified of the date, time and location of such presentation.

6. EXCEPTIONS

   • By submitting a Response, Company indicates its acceptance of the requirements of this RFI, attachments and addenda thereto, if any, in the event of an award. Qualifications, exceptions and conditions of the Response (the “Exceptions”), which are inconsistent with this RFI, shall not be valid and the Response shall be interpreted and enforceable as if such Exceptions did not exist.

7. TAXES

   • PGIP utlilizes a tax-exempt fiscal sponsor under Section 501(c) (3) of the Internal Revenue Code, and is a non-profit corporation under the laws of the Commonwealth of Pennsylvania. Certain items may be purchased by PGIP directly in order to avoid the payment of tax. If your bid includes the acquisition of materials for which you believe PGIP will be required to pay tax, please include the applicable amount of the tax in your response.

8. INDEMNITY

   • The Company agrees to defend, indemnify and hold harmless PGIP, its officers, trustees, employees and agents from and against any and all claims, (including attorney's fees and costs), directly or indirectly, arising out of or relating to or resulting from the acts or omissions of Company in furnishing of the services hereunder.

9. REVISIONS

   • It is understood and agreed by the Company that any changes, additions, or deletions to this contract shall be valid only when covered by the issuance of an official PGIP Change Order or written communication issued by an authorized representative.

10. PERFORMANCE

    • It is understood and agreed that PGIP’s failure to insist in any one or more instances upon performance of any provision of this contract shall not be construed as a waiver or relinquishment of PGIP's "rights" to future performance shall continue in full force and effect.

11. GUARANTEE

    • PGIP does not guarantee the purchase of materials and/or service against a RFI.

12. MODIFICATION OR WITHDRAWAL OF RESPONSES PRIOR TO BID OPENING

    • A Company may modify or withdraw its Response at any point prior to the bid due date and time.

13. REJECTION OF RESPONSES

    • The Owner reserves the right to reject any or all Responses or parts thereof. A Response may be rejected if it shows any omission, alterations of form, additions or deductions not called for, conditional or uninvited alternate Responses, or irregularities of any kind. However, the Owner reserves the right to waive defects or irregularities on Responses and to reject any Response and to select the Response which, in its sole discretion, it considers most favorable to the Owner's best interests. The Owner, in its sole discretion, may reject the Response of any Company failing to meet the requirements of these Instructions to Company or any other requirements of Company set forth in the Response Documents.

14. OWNERSHIP

    • Proposals and accompanying documentation, including but not limited to designs, graphics, and content of other print materials provided in response to, or in support of, this solicitation will become the property of PGIP.

15. MINORITY BUSINESS ENTERPRISE

    • PGIP is committed to working with all suppliers in an ethical manner to support and encourage business with diverse groups. PGIP’s policy is to provide opportunities to all diverse suppliers, including but not limited to, minority and women owned businesses. PGIP encourages all internal departments to include diverse suppliers when seeking to source a service or commodity. It is PGIP’s commitment to do business with any supplier that can provide competitive price and quality for services and commodities which meet PGIP’s business needs. If Company is proposing to claim MBE, WBE or DBE status, then Company must be certified as such.

1. OVERVIEW

2. DIVERSITY STATEMENT

3. INSTRUCTIONS

4. KEY EVENTS SCHEDULE

5. RFP INQUIRIES

6. SELECTION

7. SCOPE OF SERVICES

8. ADDITIONAL ITEMS

9. ITEMS OUTSIDE OF SCOPE

10. PROPOSAL REQUIREMENTS

11. GENERAL CONDITIONS

I. OVERVIEW

The Philadelphia Global Identity Partnership (PGIP) is a diverse coalition of engaged organizations, businesses (including technology and innovation hubs), and universities in the Greater Philadelphia area committed to the mission of developing a cohesive and compelling global identity that positions the Philadelphia region as a top tier global destination for investment, business, and talent.

PGIP is seeking proposals for a web design (Toolkit) and development vendor to help position the PGIP mission. We’re looking for a vendor that has the design and creative skill set necessary to establish the Philadelphia Region’s online identity, and the development capabilities for implementing a Content Management System (CMS). We will provide the selected vendor with a logo, color scheme, fonts and style guide as guidance for the design direction for the site. The team managing the website will be small, so we’ll envision having this vendor be on a Service Level Agreement of some kind to support the website for a minimum of one year.

The PGIP online toolkit will help our regional storytellers—including large and small businesses, non-profit organizations, influencers and community members—to accurately and authentically represent the Philadelphia region’s brand identity. Ultimately, the online toolkit should:

● Depict why the Philadelphia region is an attractive place to work and live, which will assist in recruitment of new businesses, investment and talent from around the world.

● Encourage Philadelphia residents, communities, organizations and businesses to visit and use the online toolkit.

● Increase engagement with the Philadelphia brand and adoption of the brand narrative, which has already been established.

● Showcase stories, key statistics and data, images and video, news items, and external communications content created to highlight Greater Philadelphia.

● Provide an avenue through which to engage residents, visitors, community members, partners, other cities, and global partners.

II. DIVERSITY STATEMENT

Philadelphia Global Identity Partnership (PGIP) is committed to diversity in all practices and is seeking a vendor/vendor team that shares this commitment and understands the challenges and complexities of Philadelphia's unique cultural landscape

PGIP has established an aspirational diversity goal for this project. Therefore, for purposes of achieving this goal for this solicitation, Proposers are requested include a statement of participation of MBEs, WBEs, DsBEs, VBEs, LGBTBEs, and/or DBEs and/or encouraged to cooperatively present integrated solutions. Team arrangements may be desirable to enable the vendors involved to complement each other’s unique capabilities while offering the best combination of performance, cost, and delivery of services.

PGIP will recognize the integrity and validity of the Proposer team arrangement provided that the arrangements are identified, relationships are fully disclosed and responsibility for contract performance will be reflective of the designated arrangement.

Proposers are requested to outline arrangements through the submission of a diversity implementation plan specific to the delivery of services described in this solicitation. The successful Proposer's diversity implementation plan will become an enforceable provision of the Contract.

Please follow the directions in connection with completing the Diversity Implementation Plan:

Proposers must provide a detailed Diversity Implementation Plan specific to this RFP. Proposers’ plans must include levels of diverse-owned business participation in subcontracting or detail their team arrangement. The plan must briefly describe the specific tasks assigned to the diverse-owned businesses listed in the subcontracting or team arrangement plan. If there are any special business arrangements, i.e., teaming, joint-venture and/or in-association with relationships, then an explanation of that particular arrangement must be well defined within the plan for the selection committee’s review and approval. Proposers must indicate all roles and responsibilities of all the participants to the business relationship.

III. INSTRUCTIONS

Your proposal must include all information requested.

Communications regarding this RFP should be directed to:

Dyshaun Hines

Global Programs Manager

Dyshaun@philadelphiaglobalid.org

Final proposals must be submitted in PDF format.

IV. KEY EVENTS SCHEDULE

Date issued:

JUNE 19, 2020

Question Deadline:

JULY 3, 2020

Questions posted:

5 – 7 BUSINESS DAYS

Submittal Deadline:

JULY 20, 2020

V. RFP INQUIRIES

In the event that modification or additions to the RFP become necessary, Proposers that have notified PGIP of their intent to bid will be notified of said changes by PGIP. If any information in this RFP appears to be unclear to Proposer, it is the Proposer’s responsibility to request clarification. All inquiries regarding this RFP must be e-mailed to Dyshaun Hines at: dyshaun@philadelphiaglobalid.org by 5:00 PM EST on June 30, 2020.

All questions received from all Proposers and answers to all of those questions will be sent to all Proposers by June 30, 2020.

Each Proposer will be solely responsible for all costs incurred in the preparation and presentation of its proposal.

Proposer shall submit an electronic copy of its proposal to Dyshaun Hines at dyshaun@philadelphiaglobalid.org no later than 5:00 PM EST on June 30, 2020. All supporting materials and documentation should be included with the proposal. Failure to submit a proposal by that date/time may result in disqualification of the Proposer from the competitive process. Proposals may be included in whole, in part, or by reference in the final contract. All responses, supporting materials and other documentation submitted with each proposal will become the property of PGIP upon submission.

Contract negotiations may be undertaken based on the proposals of selected Proposers. Neither the issuance of this RFP, nor the submission of a proposal or its subsequent receipt and evaluation by PGIP nor the invitation to submit or the submission of a final proposal commits PGIP to award a contract or any business to any Proposer. A proposal in response to this RFP constitutes an agreement to waive any and all claims against PGIP, and any of their officers, directors, employees, or agents with respect to this RFP and the proposal process. A final proposal constitutes: (i) an offer to do business on the terms and conditions stated in the final proposal and (ii) an agreement to waive any and all claims against PGIP, and any of their officers, directors, employees, or agents with respect to this RFP and the proposal process. Only execution of a written contract by an authorized signatory of PGIP will bind PGIP, and then only in accordance with the terms and conditions contained in such contract.

VI. SELECTION

The selected firm will be chosen based on the proposals determined by PGIP, in its sole discretion, to best meet cost and the requirements of PGIP. The factors used in evaluating responses to this RFP will include:

1. Ability to meet the requirements and scope of services;

2. Proposed solutions and processes for the specified business requirements;

3. Relevant expertise, reliability, experience and history of the Proposer and demonstrated success in design AND development deliverables;

4. Key personnel who will be directly assigned to the project;

5. Cost of services;

6. Ability to meet proposed project schedule;

7. Relationships to Philadelphia, Pennsylvania, and the surrounding area;

8. Diversity status and/or participation of MBEs, WBEs, DsBEs, VBEs, LGBTBEs, and/or DBEs and/or the Diversity Implementation Plan;

9. Strong project management process and detailed framework for communication and deliverables; and

10. References.

VII. SCOPE OF SERVICES

Submittals shall include responses to the following scope:

● Core Deliverables

● Design

● UX Design

● Information Architecture

● Sitemap

● Content Hierarchies

● Content Guidelines for copywriting

● Wireframes

● UI Design

● Visual design exploration (extended newly developed brand to digital)

● Visual design comps for core pages (4-6 pages)

● UI Kit for remaining page components

● Development

● Hosting Recommendations and Set up

● Content Management Selection (Prefer Wordpress, but are open to easy to use CMS suggestions)

● CMS setup

● Content type configuration

● 3rd Party Modules/Plugins

● SEO

● Contact Form

● Front End Development

● HTML/CSS/JavaScript

● ADA Compliance Recommendations. While this is not a requirement per say, we would like to work with a partner that is familiar with these policies and standards and provide guidance

● Google Analytics Setup via Google Tag Manager

● Basic tagging setup

● SEO best practices

● Quality Assurance Testing

● Browser testing (compatible browsers to be agreed upon, but will not include IE9 or 10)

● Design and functional testing

● Language friendly capabilities

● Launch

● DNS updates

VIII. ADDITIONAL ITEMS

Post launch, 12-month SLA covering website monitoring, security patching, modifications and tech support. The selected vendor will be expected to interface with hosting provider and handle any issues related to hosting.

IX. ITEMS OUTSIDE OF SCOPE

The following items are not in scope for the website design and development project: Overall branding (logo design, colors, fonts, style guide, copywriting).

X. PROPOSAL REQUIREMENTS

The proposal should focus on addressing the Proposer’s ability to provide the services outlined in the Scope of Work for each element of the project. Project timeline should be based on immediate start once contracts are complete, and on completion six months after start. Please provide the following:

1. Summary: A brief synopsis that demonstrates vendor’s understanding of the requirements, highlighting vendor’s proposed approaches to the Scope of Work and previous experience on similar projects, and identifying any potential conflicts of interest with other clients (if any) in market area.

2. Key Personnel: Provide the names and position titles of key personnel proposed for the project. Provide explanation of the team proposed, detailing division of responsibility among the proposed team.

3. Subcontractors: While we would prefer there not to be any subcontractors used, if that is your approach, please list each proposed subcontract, with a complete description of its role and involvement. Provide Qualifications and Experience, and Key Personnel, for each.

4. Approach to Scope of Work: Provide a description of your approach to each Scope of Work phase/element, including your approach to engaging the PGIP in your strategy development and execution.

   1. Designate number of person hours predicted for each Scope of Work phase/element.

   2. Identify resources expected to be needed from the PGIP, including staff time.

1. Timeframes: Provide a detailed description of the services to be performed based on the Scope of Work and the average timeframes required to complete each. This should include:

   1. Project milestones, estimating the beginning and completion dates for each development phase. Please include milestones for PGIP and deliverables. The account manager’s name and specific staff assigned to the project;

   2. The estimated number of staff hours to complete scope of work;

   3. All personnel anticipated to be involved in each task.

2. Project Cost

   1. Provide detailed costs for the services to be performed by vendor based on the Scope of Work.

XI. GENERAL CONDITIONS

1. VENDOR'S CONFIDENTIAL INFORMATION

Any information furnished by the Vendor to PGIP relating to or as a result of this RFI shall, notwithstanding any designation to the contrary thereon, be considered non-confidential unless otherwise noted or agreed to by the PGIP in a separate written agreement.

1. OWNER’S CONFIDENTIAL INFORMATION

Drawings, data, designs, inventories, operation plans, contracts and other technical information supplied by PGIP relating to or as a result of this RFI is designated as confidential and shall be held in confidence by the Vendor without PGIP’s prior written consent, and shall be returned to PGIP upon completion of the Vendor's obligations under this RFI or upon demand.

1. NON-COLLUSION

The Vendor, by submitting a response to this RFI, certifies that its Response was prepared and submitted without collusion with any other Vendor or any employee of the city of Philadelphia.

1. DISCLAIMERS

PGIP issues this RFI with the understanding that it may or may not lead to the eventual procurement of services. Responses and accompanying documentation, if any, provided in response to or in support of a response to this RFI will become the property of PGIP.

1. RESPONSE EVALUATION

Responses will be reviewed and evaluated at the discretion of PGIP on the basis of their merits, Vendor's understanding of and response to the organization’s specific needs and requirements. Vendor may be requested to deliver an oral presentation of its Response. If one is required, Vendor will be notified of the date, time and location of such presentation.

1. EXCEPTIONS

By submitting a Response, Vendor indicates its acceptance of the requirements of this RFI, attachments and addenda thereto, if any, in the event of an award. Qualifications, exceptions and conditions of the Response (the “Exceptions”), which are inconsistent with this RFI, shall not be valid and the Response shall be interpreted and enforceable as if such Exceptions did not exist.

1. TAXES

PGIP utilizes a tax-exempt fiscal sponsor under Section 501(c) (3) of the Internal Revenue Code and is a non-profit corporation under the laws of the Commonwealth of Pennsylvania. Certain items may be purchased by PGIP directly in order to avoid the payment of tax. If your bid includes the acquisition of materials for which you believe PGIP will be required to pay tax, please include the applicable amount of the tax in your response.

1. INDEMNITY

The Vendor agrees to defend, indemnify and hold harmless PGIP, its officers, trustees, employees and agents from and against any and all claims, (including attorney's fees and costs), directly or indirectly, arising out of or relating to or resulting from the acts or omissions of Vendor in furnishing of the services hereunder.

1. REVISIONS

It is understood and agreed by the Vendor that any changes, additions, or deletions to this contract shall be valid only when covered by the issuance of an official PGIP Change Order or written communication issued by an authorized representative.

1. PERFORMANCE

It is understood and agreed that PGIP’s failure to insist in any one or more instances upon performance of any provision of this contract shall not be construed as a waiver or relinquishment of PGIP's "rights" to future performance shall continue in full force and effect.

1. GUARANTEE

PGIP does not guarantee the purchase of materials and/or service against the RFP.

1. MODIFICATION OR WITHDRAWAL OF RESPONSES PRIOR TO BID OPENING

A Vendor may modify or withdraw its Response at any point prior to the bid due date and time.

1. REJECTION OF RESPONSES

The Owner reserves the right to reject any or all Responses or parts thereof. A Response may be rejected if it shows any omission, alterations of form, additions or deductions not called for, conditional or uninvited alternate Responses, or irregularities of any kind. However, the Owner reserves the right to waive defects or irregularities on Responses and to reject any Response and to select the Response which, in its sole discretion, it considers most favorable to the Owner's best interests. The Owner, in its sole discretion, may reject the Response of any Vendor failing to meet the requirements of these Instructions to Vendor or any other requirements of Vendor set forth in the Response Documents.

1. OWNERSHIP

Proposals and accompanying documentation, including but not limited to designs, graphics, and content of other print materials provided in response to, or in support of, this solicitation will become the property of PGIP.

1. MINORITY BUSINESS ENTERPRISE

PGIP is committed to working with all suppliers in an ethical manner to support and encourage business with diverse groups. PGIP’s policy is to provide opportunities to all diverse suppliers, including but not limited to, minority and women owned businesses. PGIP encourages all internal departments to include diverse suppliers when seeking to source a service or commodity. It is PGIP’s commitment to do business with any supplier that can provide competitive price and quality for services and commodities which meet PGIP’s business needs. If Vendor is proposing to claim MBE, WBE or DBE status, then Vendor must be certified as such.